Official operating & training manual · Nthane Brothers
This manual is designed for a new employee who has never used the system. Search by the task you want to perform, identify the screen that owns the record, read the short guide, then expand the screen for full instructions covering prerequisites, screen areas, information to prepare, controls, common mistakes, expected result and the next step.
The first level helps you find the right screen quickly. The expanded level teaches you how to operate it correctly and how it connects to the rest of the system.
These principles apply throughout the system. Understanding them prevents most user mistakes.
A practical task-to-screen index for common questions. Use the full search above for anything not shown here.
Most work moves through an end-to-end construction lifecycle. Use this to understand why the same project can appear in several modules without those modules owning the same information.
Business Development records the lead, client, likely value, owner and next action.
Tender Management controls the bid decision, compliance, estimate, approval and real submission evidence.
Project Mobilisation establishes project identity, budget, programme, people, plant, risks and readiness.
Site, workforce, fleet, procurement and subcontract modules capture what actually happens during delivery.
Commercial, finance, programme, assurance, compliance, data quality and intelligence provide governance.
Roles define responsibility; scope defines where that responsibility applies. A person can have more than one assignment. Seeing a screen does not automatically mean the user can create, approve or view sensitive information on it.
Full platform administration, company setup and technical control.
Users, roles, scopes, sessions and password/security administration.
Company-wide oversight, intelligence and executive approvals.
Branch-level operational oversight and approvals.
Site-level operational control and approvals.
Independent maker/checker approval where assigned.
Read-only review of controlled records and evidence.
Employee, contract, leave and workforce administration.
Timesheet and payroll preparation.
Fleet governance, maintenance, compliance and cost oversight.
Fleet records, assignments, fuel and operating transactions.
Inspections, defects and condition evidence.
Tender pipeline, gates, approvals and submission readiness.
BOQ, estimates and commercial tender preparation.
Tender documents, checklists, securities and clarifications.
Project mobilisation, delivery control and readiness.
Programme, progress, cost and control information.
Daily site reports, labour, plant, materials and progress capture.
Health, safety and environmental assurance records.
Quality inspections, findings and evidence.
Procurement approvals, suppliers, purchase control and stores oversight.
Requisitions, quotations, purchase orders and receiving workflows.
Stores, stock movements, receiving and transfers.
Subcontract packages, awards, contracts and certificates.
Subcontractor records, bids, documents and package administration.
Site-level subcontract and commercial evidence.
Client contracts, valuations, claims and commercial oversight.
Measurement, valuation, cost and claim preparation.
Project-level cost/commercial records.
Finance control, approvals, periods and cash oversight.
Journals, invoices, payment requests and evidence capture.
Independent finance review and maker/checker control.
Each card gives the quick operating guide. Select Expand for full instructions for complete training guidance.
Your operational home page for company, branch and site status. /
All authenticated users; visibility follows role and scope.
Executive and management reporting across projects, tenders, fleet, materials and branches. /intelligence
Executives, managers, auditors and authorised operational leaders.
Each card gives the quick operating guide. Select Expand for full instructions for complete training guidance.
Turn awarded work into a controlled project and prepare it for delivery. /projects
Project Manager, Project Controls, Branch/Site Managers and authorised administrators.
Controlled project oversight for delivery, milestones and management checkpoints. /projects/control
Project Manager, Project Controls, managers and approvers.
Project risk register, mitigation and ownership. /projects/risks
Project Manager, Project Controls, Site Manager and authorised reviewers.
Baselines, activities, progress, look-ahead planning and delays. /planning
Project Controls, Project Manager, Site Manager and authorised planners.
Plan labour, plant and resource demand across work. /resources
Project Managers, Project Controls, HR/Fleet managers and branch management.
Stakeholders, correspondence, meetings and action tracking. /communications
Project Managers, Commercial/Contract staff, Site Managers and authorised users.
Policies, obligations, reviews and compliance evidence. /compliance
Compliance users, managers, auditors and authorised operational owners.
Readiness snapshots, findings and verified remediation. /data-quality
Project Controls, data stewards, managers, auditors and system administrators.
Effective-dated Maloti approval limits by role, branch, module and transaction. /authority
System/Access Administrators, executives and authorised governance managers.
System change requests, release control and implementation evidence. /changes
System Administrators, change/release owners, approvers and auditors.
Daily site reporting for labour, plant, materials, progress, incidents and quality. /site-operations
Site Supervisor, Site Manager, HSE/Quality staff, Project Manager and approvers.
Review and control daily site reports and exceptions. /site-operations/control
Site Manager, Project Manager, approvers and auditors.
Close projects with handover, outstanding items and controlled evidence packs. /closeout
Project Manager, Commercial Manager, Site Manager, Project Controls and approvers.
Offline-capable field capture queue with controlled sync. /mobile
Authorised field users, supervisors and site teams.
Each card gives the quick operating guide. Select Expand for full instructions for complete training guidance.
Tender pipeline, checklist, BOQ/estimate, securities, clarifications, approvals and submission evidence. /tenders
Tender Manager, Estimator/Quantity Surveyor, Tender Coordinator and approvers.
Tender gate review, readiness and independent approval controls. /tenders/control
Tender Manager, executives, approvers and authorised commercial reviewers.
Suppliers, requisitions, quotations, purchase orders, receiving, stores and stock movements. /procurement
Procurement Manager, Procurement Officer, Storekeeper, managers and approvers.
Review procurement exceptions, approvals and control gates. /procurement/control
Procurement Manager, approvers, finance/commercial reviewers and auditors.
Subcontractors, work packages, bids, contracts, certificates, retention and evidence. /subcontracts
Subcontract Manager, Subcontract Officer, Site Commercial Officer, QS and approvers.
Independent subcontract approvals and commercial control review. /subcontracts/control
Subcontract Manager, Commercial Manager, approvers and auditors.
Client contract, cost, valuation, claim and cash-flow control. /commercial
Commercial Manager, Quantity Surveyor, Project Commercial Officer, Project Manager and approvers.
Periods, chart of accounts, journals, invoices, payment requests and payment evidence. /finance
Finance Manager, Finance Officer, Finance Reviewer and authorised approvers.
Explainable decision support for tendering and procurement without autonomous approval. /assistants
Authorised tender, procurement, commercial and management users.
Contractual notices, extension events and variation/instruction control. /contract-control
Commercial/contract managers, Quantity Surveyors, Project Managers and authorised approvers.
Each card gives the quick operating guide. Select Expand for full instructions for complete training guidance.
Employees, contracts, leave, attendance, timesheets and payroll preparation. /workforce
HR Manager, Payroll Officer, managers and authorised administrators.
Reference/configuration data used by workforce and payroll processes. /workforce/setup
HR Manager, Payroll Officer and System Administrator.
Training, development and credential/competency control. /development
HR Manager, managers and authorised training/competency owners.
Assets, assignments, fuel, inspections, defects, compliance, maintenance and cost. /fleet
Fleet Manager, Fleet Officer, Fleet Inspector, managers and approvers.
Fleet governance, compliance exceptions, cost and readiness review. /fleet/control
Fleet Manager, Branch Manager, approvers and auditors.
Health, safety, quality, inspection and assurance evidence. /assurance
HSE Officer, Quality Officer, Site/Project Managers and authorised reviewers.
Operational support requests and knowledge/SOP support. /support
All authorised users; support administration for designated support staff.
Environmental and sustainability controls/evidence. /environment
HSE/environmental staff, Site/Project Managers and authorised reviewers.
Tool register, issue/return and calibration/validity control. /tools
Store/tool custodians, quality staff, site managers and authorised users.
Internal control of documents/evidence deliberately shared with clients. /client-portal
Project/Commercial managers and authorised client-sharing users.
Internal control of supplier/subcontractor evidence requests and public submission links. /vendor-portal
Procurement/Subcontract managers and authorised vendor administrators.
Opportunity pipeline before work becomes a formal tender. /business-development
Business development staff, executives and authorised commercial users.
Client/account relationship information and interaction history. /client-accounts
Business development, commercial/account managers and authorised executives.
Users, role assignments, scope, sessions, password resets and security administration. /access
System Administrator and Access Administrator.
Migration, UAT, training, security and recovery readiness evidence. /rollout
System Administrators, project sponsors, implementation leads and auditors.
Auditable operational alert rules and delivery channels. /automation
System Administrators and authorised operational managers.
Each card gives the quick operating guide. Select Expand for full instructions for complete training guidance.
Authenticate with your username/email and password. /login
All internal users.
Use a one-time reset token from an authorised access administrator. /reset-password
Users with a valid reset token.
Initial company and first System Administrator bootstrap. /setup
Installation owner during first-time bootstrap only.
Public tokenised page used by a supplier/subcontractor to submit requested evidence. /vendor-submissions/[token]
External vendor holding a valid issued token.
Authenticated users can move around the system without hunting through the sidebar.
The Nthane Brothers Construction Management System is a single-company construction operations platform for Head Office, branches and construction sites. It connects business development, tendering, mobilisation, daily site operations, workforce, payroll preparation, fleet and plant, procurement and stores, subcontractors, commercial control, finance, programme/resource control, HSE/quality, compliance, communications, external evidence sharing, closeout and management intelligence.
Role + scope access, maker/checker approval, auditable evidence and controlled operational records. The system records and controls real actions; it does not falsely claim external payments, messages or submissions occurred.
Ithute Solution · thekoetlisi@gmail.com · +266 5900 1394 · WhatsApp +266 5900 1394.